Cary Charter Bus & Minibus Rental Prices: How Much Does a Cary Bus Rental Cost?
Cary Minibus Company makes it easy to rent a bus in Cary with our instant online quote tool and 24/7 reservations team! You can get prices in under 30-seconds for any trip or event. Our fleet includes sprinter vans, minibuses, party buses, entertainer coaches, and regular charter buses that seat 15-56 passengers. We serve Wake County, Durham County, Orange County, Chatham County, Lee County, Harnett County, Johnston County, Franklin County, Granville County, Person County, Alamance County, and beyond! The average cost of a bus rental ranges from $170 to $500 per hour or $1,800 to $3,800 per day. Call us anytime at 984-378-8690 to get an instant quote!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Bus Rental Cost?
The average price of a charter bus in Cary depends on the size of vehicle you book, how long you need it, and where you’re going. Here are some sample rates:
- 56-Passenger Coach Bus – $197 – $519 per hour · $1,600 – $3,800 per day · $5.00 – $8.00 per mile
- 25-Passenger Minibus – $165 – $428 per hour · $1,300 – $3,200 per day · $4.00 – $7.00 per mile
- 20-Passenger Minibus – $157 – $414 per hour · $1,300 – $3,100 per day · $4.00 – $7.00 per mile
- 18-Passenger Minibus – $145 – $404 per hour · $1,300 – $3,000 per day · $4.00 – $7.00 per mile
These are just averages—your actual price will depend on your exact itinerary and travel dates. For example, a minibus shuttle running between Raleigh-Durham International Airport (RDU) and downtown hotels may cost less than a full-size charter bus taking a high school band to Charlotte for a weekend competition.
What Factors Influence Bus Rental Pricing in Cary?
There are several factors that determine the price of your bus rental. The biggest factor is the length of your trip and how many miles you travel. Local trips around Cary, Morrisville, Apex, or Holly Springs will cost less than an overnight charter to Wilmington, Asheville, or Charlotte. Another key factor is the time of year. Spring and fall are busy seasons for school field trips, sports tournaments, and weddings, so prices may be higher during these months. Large events like Dreamville Festival, Hopscotch Music Festival, or college football games at UNC, Duke, or NC State can also impact availability and rates. The type of bus you choose matters too—a 56-passenger motorcoach with WiFi, power outlets, and restrooms will cost more than a basic 25-passenger minibus. If you need ADA-accessible features, extra luggage space, or premium amenities, let us know when you request a quote. Additional costs may include tolls, parking fees at venues like PNC Arena, Red Hat Amphitheater, or Koka Booth Amphitheatre, and overnight hotel rooms for the driver if your trip lasts more than one day. Most contracts do not include gratuity, so plan to tip your driver 10-20% for excellent service. To get an accurate quote, have your itinerary ready with pickup/drop-off addresses, schedule, and group size. Our team will help you find the best bus at the best price for your needs!
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Cary, North Carolina and around the Research Triangle. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Wedding Shuttle Service Between Downtown Raleigh and Prestonwood Country Club
A couple is getting married at Prestonwood Country Club in Cary and wants to provide transportation for 100 guests staying at hotels in downtown Raleigh. They book two 56-passenger charter buses to run continuous shuttles between the Marriott City Center, Sheraton Raleigh, and the venue from 3 p.m. to 11 p.m. The total cost for 8 hours of service is $3,200 ($1,600 per bus), plus $50 for parking at the hotel and a recommended 15% gratuity for each driver. This comes out to about $32 per guest for safe, reliable transportation on their special day.
Corporate Event Shuttle From Rdu to Sas Campus
A tech company is hosting a weeklong training session at the SAS headquarters in Cary and needs daily airport transfers for 40 employees flying into Raleigh-Durham International Airport. They reserve a 45-passenger minibus to pick up arrivals at RDU each morning and drop them off at the Embassy Suites by Hilton Raleigh Durham Research Triangle, with return trips in the evening. The shuttle runs 10 hours per day for 5 days at a rate of $350 per hour, totaling $17,500 for the week. This includes all mileage, tolls on I-40, and complimentary WiFi onboard for passengers to check email during the commute.
Field Trip to Museum of Life and Science in Durham
An elementary school in Cary is planning a spring field trip for 75 students and teachers to the Museum of Life and Science in Durham. They hire two 40-passenger minibuses to depart from the school at 9 a.m., spend the day exploring exhibits, and return by 2 p.m. The round-trip distance is 60 miles and the buses are needed for 5 hours. At a rate of $250 per hour per bus, the total cost is $2,500. The PTA covers the expense, making it affordable at $33 per person for educational transportation.
Sports Team Travel for Cary High School Football Game in Charlotte
The Cary High School football team qualifies for the state playoffs and needs to travel to Charlotte for a Friday night game against Myers Park High School. The athletic director books a 56-passenger charter bus to transport 45 players, coaches, and equipment. The bus departs at noon, arrives by 5 p.m., waits during the game, and returns home after midnight. Total time is 14 hours and 320 miles round-trip. The quoted price is $2,800, including a restroom onboard, extra luggage bays for gear, and DVD screens to review game film en route.
Bachelorette Party Bus to Downtown Raleigh Nightlife
A group of 18 friends is celebrating a bachelorette party with dinner and dancing in downtown Raleigh. They rent a party bus with leather seats, color-changing lights, Bluetooth sound system, and a mini bar setup (BYOB). The bus picks up everyone at a house in Cary at 7 p.m., makes stops at Vidrio, Watts & Ward, and The Architect Bar & Social House, then drops off guests safely by 2 a.m. The 7-hour rental costs $1,400 plus a $200 cleaning fee and optional tip. Splitting the total among the group comes to $89 each for a fun, worry-free night out.
Church Retreat Transportation to Fort Caswell Coastal Retreat Center
A Cary church is organizing a weekend retreat for 30 members at Fort Caswell on Oak Island. They charter a 35-passenger mid-size bus to leave Friday afternoon, drive 165 miles to the coast, stay two nights, and return Sunday evening. The package includes 12 hours of driving time, 330 miles, and two days of layover while the group attends workshops and worship services. The total price is $4,200, which covers driver accommodations, ferry crossing fees if needed, and storage space for luggage and musical instruments. The congregation appreciates the convenience and fellowship of traveling together.